Meetings That Don’t Suck!

Here are some useful tips on how to organize good, productive meetings:

  • Kill the status meeting: check-in meetings are not efficient or relevant to everyone
  • Hold one-on-one meetings sacred: more important than group meetings
  • Every meeting must have a single owner
  • Your calendar doesn’t make you important: you don’t have to sit at every meeting
  • Calendars shouldn’t postpone decisions: you should be available for decision making meetings
  • Keep meetings small: under 5 people
  • Consider the opportunity cost of every meeting
  • Treat other people’s calendars as a scarce resource
  • Escalate, don’t undermine: just move to the decision makers
  • If the meeting is over, end the meeting: if you finish early, end the meeting
  • Declare calendar bankruptcy: if need be, start over with your bookings



9+1 Rules for Effective Meeting

0. Do we really need to meet?
1. Schedule a start, not an end to your meeting – its over when its over, even if that’s just 5 minutes.
2. Be on time!
3. No multi-tasking … no device usage unless necessary for meeting
4. If you’re not getting anything out of the meeting, leave
5. Meetings are not for information sharing – that should be done before the meeting via email and/or agenda
6. Who really needs to be at this meeting?
7. Agree to action items, if any, at the conclusion of the meeting
8. Don’t feel bad about calling people out on any of the above; it’s the right thing to do.
9. Do standup meeting instead of sitting down